How to Get an Apostille in Sacramento: Complete Step-by-Step Guide (2025)
What Is an Apostille and Why Do You Need One?
An apostille is an official certification that verifies the authenticity of a public document for use in another country. It's essential for anyone dealing with international legal matters, such as studying abroad, getting married overseas, adopting children, managing business transactions, or filing property paperwork in foreign jurisdictions.
In Sacramento, the apostille process ensures that your notarized documents, vital records, and official certificates are legally recognized by foreign governments that are part of the 1961 Hague Apostille Convention. Without an apostille, your paperwork might be rejected abroad, leading to frustrating delays, missed opportunities, or legal complications.
Some common documents that require apostilles include:
Birth certificates
Marriage licenses
Divorce decrees
Powers of attorney
School transcripts and diplomas
Background checks
Business contracts and agreements
Understanding the importance of an apostille is the first step. Now, let's dive into how you can easily obtain one right here in Sacramento, California.
Step 1: Prepare Your Documents Properly
Notarized Documents vs. Certified Copies
Before applying for an apostille, you must ensure that your document is in the correct form:
Personal documents (like power of attorney forms, adoption paperwork, or business contracts) must first be notarized by a commissioned notary public.
Vital records (like birth, death, and marriage certificates) must be certified copies issued by the County Clerk or the California Department of Public Health (CDPH).
Attempting to submit a regular photocopy or improperly notarized document will cause your apostille request to be rejected.
Documents That Usually Require Extra Steps
Some documents, such as court orders or name change judgments, must be certified by the court clerk. Check requirements early to avoid unnecessary trips between agencies.
Step 2: Get Your Document Notarized (If Needed)
If your document needs notarization, schedule an appointment with a trusted notary public in Sacramento. Make sure they are experienced in handling apostille-ready documents. Any errors in notarization (like missing signatures, wrong wording, etc.) can cause your entire application to be rejected by the Secretary of State.
If you need a bilingual notary who can explain everything clearly in both English and Spanish, we’re here to help!
Step 3: Submit Your Document for Apostille Certification
Where to Submit in Sacramento
You have a few options:
California Secretary of State’s Office in Sacramento — You can walk-in or mail your documents.
Local Apostille Services — There are private courier services and authorized notaries (like us!) who can handle the process for you, often faster and with less stress.
Walk-in Location:
1500 11th Street, Sacramento, CA 95814
Hours: 8:00 a.m. to 5:00 p.m., Monday to Friday.
Mail-in Option:
You can mail your documents along with the required application form and fee to the Secretary of State’s office.
How Much Does an Apostille Cost?
Walk-in service: $20 per apostille.
Mail-in service: $20 per apostille, plus the cost of return postage.
Private apostille services: Fees vary depending on urgency and complexity, but they typically range from $75 to $150.
How Long Does It Take?
Walk-in processing: Same day or within 1–2 business days.
Mail-in processing: Approximately 2–4 weeks, depending on the volume of requests.
Expedited services: Some agencies offer same-day or next-day service for an additional fee.
Final Tips for a Smooth Apostille Process
Double-check spelling, names, and signatures before submitting.
Confirm that your document matches the requirements for the destination country.
Always attach a cover letter if mailing (it helps prevent delays).
Use trackable shipping methods for mail-in applications.
If you need help gathering documents, notarizing, translating, or submitting paperwork, we offer full apostille assistance for Sacramento residents. Let us make the process simple and stress-free!
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